Technology Procurement Consulting

Make Better Technology
Purchasing Decisions.

Technology procurement is complex — vendors are sophisticated, contracts are dense, and the stakes are high. True Measure Advisors provides independent advisory support to help organizations navigate print and technology purchasing decisions with confidence.

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What We Do

Independent Technology Procurement Advisory

Most technology procurement decisions are made with incomplete information — organizations relying on vendor-provided data, sales presentations, and contracts written to protect the seller, not the buyer.

True Measure Advisors brings an independent, vendor-neutral perspective built on 20+ years of experience in the print and technology industry — helping organizations make informed decisions, negotiate stronger agreements, and avoid the pitfalls that come with relying solely on vendor guidance.

01
Vendor Evaluation & Selection
Independent evaluation of vendor proposals, capabilities, and pricing — giving you an objective basis for selection decisions.
02
Contract Review & Negotiation Support
Review of proposed technology agreements — identifying unfavorable terms, missing protections, and negotiation opportunities before you sign.
03
RFP Development
Building procurement documents that clearly define your requirements and attract qualified, competitive responses from the right vendors.
04
Market Pricing Intelligence
Understanding what fair market pricing looks like for the technology you're buying — so you negotiate from a position of knowledge, not assumption.
Areas of Expertise

Where We Add the Most Value

Our strongest expertise is in managed print and document technology — but our procurement and contracting advisory extends across the technology decisions that intersect with these environments.

Managed Print & Copier Technology
Fleet procurement, MFP and copier selection, managed print service contracts, and cost-per-copy optimization. This is our deepest area of expertise.
Document Management Solutions
Software and workflow solutions that integrate with your print environment — capture, routing, storage, and retrieval platforms and vendor evaluation.
Technology Service Contracts
Service and maintenance agreements for technology equipment — reviewing terms, SLAs, escalation procedures, and renewal provisions.
Equipment Leasing & Financing
Technology equipment leases — understanding lease structures, total cost of ownership, buyout options, and end-of-term obligations before you sign.
Procurement Strategy & Planning
When to go to market vs. renegotiate, how to structure a competitive procurement, and how to evaluate responses in a way that holds up to scrutiny.
Vendor Performance Review
Is your current technology vendor delivering what they promised? We help organizations evaluate vendor performance against contractual commitments.
Why Independence Matters

The Problem With Relying on Vendor Advice

01
Vendors Optimize for Their Revenue
Every recommendation a vendor makes is filtered through what's best for their revenue — not what's best for your organization. That's not cynicism, it's just business.
02
Contracts Are Written for the Vendor
Technology contracts are drafted by vendor legal teams to protect vendor interests. Having someone read them with your interests in mind is not optional — it's essential.
03
You Don't Know What You Don't Know
Market pricing, standard terms, and common negotiation points aren't publicly published. Without industry expertise, you can't know whether what you're being offered is fair.
04
Independent Advice Changes Outcomes
Organizations that engage independent advisors consistently negotiate better terms, avoid unfavorable clauses, and make more confident vendor selection decisions.
How We Work

Our Technology Procurement Process

1
Understand Your Situation
We start with a conversation about what you're buying, what you're evaluating, or what contract you're trying to understand. Every engagement starts with listening.
2
Independent Assessment
We review vendor proposals, contracts, or procurement documents with no vendor relationships to protect — giving you an honest, objective assessment.
3
Clear Recommendations
Specific, actionable recommendations — what to negotiate, what to push back on, what's missing from the agreement, and what questions to ask vendors.
4
Ongoing Support
If you need support through negotiation, RFP development, vendor evaluation, or selection — we stay engaged as long as you need us.

Get Independent Advice Before You Sign

Whether you're evaluating a new vendor, reviewing a contract, or planning a procurement — talk to someone who has no stake in what you decide. That's the True Measure difference.

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Related Services

You Might Also Need

Managed Print Consulting
Comprehensive MPS advisory — fleet optimization, contract review, and vendor management.
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Copier Contract Review
Independent review of copier and MFP agreements — what they cost, what they risk, and what you should negotiate.
Learn More →
RFP Consulting
Expert support for writing or responding to technology and print RFPs — for vendors and buyers alike.
Learn More →
Common Questions

Frequently Asked Questions

What makes technology procurement consulting different from just buying technology?+
Most technology purchasing decisions are made with incomplete information — relying on vendor presentations, vendor-provided references, and contracts written to protect the seller. Technology procurement consulting provides an independent perspective on what you're buying, whether the pricing is fair, what the contract actually commits you to, and whether the vendor you're evaluating is the right choice for your specific situation.
Do you have relationships with any vendors?+
No. True Measure Advisors has no vendor partnerships, referral agreements, or financial relationships with any technology or print vendor. We receive no compensation based on what you buy or who you select. Our only revenue comes from client engagements — which means our advice is completely independent.
Can you help us evaluate proposals from multiple vendors?+
Yes. Vendor proposal evaluation is one of our core services — reviewing submitted responses for completeness, identifying gaps and inconsistencies, comparing pricing structures, and providing objective analysis that supports a confident, defensible selection decision.
What if we're not sure whether to go to market or renegotiate with our current vendor?+
That's one of the most valuable questions we help organizations answer. The right choice depends on your current contract terms, how your vendor has performed, where market pricing has moved, and how much leverage you have going into a renewal. We provide an objective assessment of your options — without pushing you toward an outcome that benefits us.
Do you only work with print and copier technology?+
Our deepest expertise is in managed print, copier technology, and document management solutions. We also provide advisory support for technology procurement decisions that intersect with these environments — service contracts, equipment leasing, and document workflow solutions. We're upfront about where our expertise is strongest and will tell you honestly when a question falls outside our core knowledge.